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Every business is set up with the
fundamental aim of making profit. In order to do this, proper handling
of financial matters is of utmost important, for mishandling will
certainly result in the collapse of the business.
Making payments, collecting debts,
sending invoices, etc. are all part of the process of managing the
finances of business. Then there are banking needs like paying in and
withdrawing money, getting an overdraft etc. To get these things done
quickly and efficiently we routinely use ready-made forms, cheques,
receipts, pay-in-slips, etc. However not all things can be done with
ready-made forms, etc. We still need to write letters.
The following are some sample letters
written for various situations. Some of them are standard letters that
are used so frequently that the contents may be stored in a computer
and reproduced whenever necessary. The only things that need to be
typed in are the name of the person, address, date and some relevant
information.
The others letters are for
not-so-frequent situations that you might encounter.
Sending a statement of account and asking for payment
Disputing Statement of
Account
Sending
payment
Notifying recipient
of overdue bills
Reminding recipient
of overdue bills
Sending second and final reminder for overdue bills
Correcting error in
statement
Sending
receipt
Asking lawyer to
collect overdue amount
Asking lawyer
to proceed with legal action
Asking for more
time to settle an account
Complaining of bad cheques and asking for bank draft as replacement
Enquiry about discount rate
Reply to
enquiry about discount rate - example 1
Reply to enquiry
about discount rate - example 2
Asking for more discount
Giving
more discount
Refusing to give more
discount
Credit
enquiry
A favorable credit reference
An unfavorable credit
reference
Giving credit
Refusing to give credit
- example 1
Refusing to give credit
- example 2
Notifying customer about exceeding of credit limit
Withholding order
until debt is reduced
Sending payment to reduce
debt
Withdrawing credit
Sending post-dated checks as payment and pleading for continuation of
credit
Allowing continuation of
credit
Request for higher credit
limit
Opening a current account
Request for a new check book
Stopping payment of a check
Stopping payment of lost
check
Informing bank of
lost blank checks
Informing bank of
stolen blank checks
Informing bank of
change of signatures
Instructing bank
to pay standing order
Error in bank statement
Omission in bank statement
Sending corrected statement
Request for an overdraft
Offering overdraft facility
Refusing to
provide overdraft facility
Asking bank for
advice on investment
Giving suggestion for
investment
Instructing bank to
make investment
Loan enquiry
Reply
to loan enquiry
Applying for a loan
Approving
a loan
Refusing a
loan
Reminder for late
payment of loan
Leasing
equipment
Advice of an overdrawn
amount
Reply to advice
of an overdrawn account
Disallowing rebate
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