Dear Mr. Brandon,
I was pleased to receive your letter of 01 May and to learn that your colleague, Mr. James, is making plans to visit England in July. We shall be very pleased to welcome him and to do all we can to make his visit enjoyable and successful.
When the date of Mr. James’ visit is settled please let me know his arrival details. I will arrange to meet him at the airport and drive him to his hotel. He may be assured of a warm welcome.