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Acknowledge Receipt Of A Letter On Behalf Of A Person Who Is Absent

acknowledge receipt of a letter on behalf of a person who is absent

How to write a letter acknowledging receipt of letters during a person’s absence from the office? The sample of this letter is used to acknowledge receipt of a letter on behalf of a person who is absent. The recipient desires to make an appointment with the absent person with promise of contact upon their return.


Example 1 :

Date

Name/Title

Business/Organization

Address

City, State Zip Code

Dear Name:

Thank you for your letter of February 5, addressed to Mr. Ronald Santori, concerning the proposed distribution center. Mr. Santori is out of town, but I will see that your proposal is called to his immediate attention as soon as he returns to the office next Tuesday.

Sincerely,

Signature

Name


Example 2:

Date

Name/Title

Business/Organization

Address

City, State Zip Code

Dear Name:

In Ms. Silverman’s absence, I am answering your request for information about our Model XX5 Laser printer. I enclose a brochure describing its many new features.

I hope this information will be of some help to you until Mrs. Silverman returns to the office early next week. She will be in touch with you then to answer any further questions you may have about this new model which we have in stock.

Sincerely,

Signature

Name


Example 3:

Date

Name/Title

Business/Organization

Address

City, State Zip Code

Dear Name:

Mr. Peter  is away on business in Canada now and plans to return to Atlanta the second week of June. I will bring your letter about the sales conference to his attention at that time. I am certain that Mr. Peter will contact you promptly.

Please accept my apologies for this unavoidable delay.

Sincerely,

Signature

Name


Example 4:

Date

Name/Title

Business/Organization

Address

City, State Zip Code

Dear Name:

This letter will acknowledge your letter of May 3 addressed to Ms. Anne Colfax. Ms. Colfax is ill and is not expected to return to the office until the end of this month. Just as soon as I am in touch with her, I will mention your letter.

Sincerely,

Signature

Name

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