101 Business Letter

Why Your Complaint Letter Never Get Your Desired Results

following up on your complaint letter

After writing a complaint letter, what is the next step? Following up on your complaint letter is important to achieve your desired results.

How to  follow up  on your complaint letter?

1) Wait till the time limitation you supplied is due

Be patient and don’t pursue any additional action before the time limit you donated in your first correspondence is due. Whether this date passes and you still have not heard anything, then you might follow up with a telephone call or email to check whether the recipient has any decision.

• if you always don’t receive any advice regarding your correspondence or whenever you do. If the situation do not meet your expectation, it is possible to proceed by fixing your complaint to a person higher on the chain of control.

If you’re unsuccessful in your dealings with all the client service manager, attempt to learn who the next individual from the chain of control will be and reach them out instead. This will upgrade your new business representative and possibly he can solve the issue in a non-litigious manner.

2) Follow the right escalation path

It’s much better to start with the customer support section before working your way upward rather than going right to the very best. This is because the customer support section is much used to dealing with these kinds of complaints, and also some other letters addressed to the CEO will most likely be called back to section anyhow.

• If that is the scenario, the customer support department’s workers might automatically respect you unfavorably, as you attempted to go above their heads.

• Be mindful that if you’re composing a letter to some CEO or Managing Director, then it will have to be precise, concise, and well-written, since they have no previous knowledge of this episode.

3) In case you would like to pursue legal actions, visit a lawyer.

He or she’ll understand how to move. Remember that legal actions should be your very last resort, and top with it on your correspondence puts a negative tone and also certainly will overpower any asks for your reimbursement you will request at precisely the same moment. Additionally, it can return to bite you in case your bluff is called.


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