Formal letter to travel agency requesting about business trip plan on personalized services in respect of air-ticketing etc. This is the sample letter to a travel agent for arranging a business trip :
Your Name
Company Name
Street Address
City, ST ZIP Code
Date
Recipient Name
Title
Organization Name
Street Address
City, ST ZIP Code
Dear Recipient Name:
Our Managing Director Mr. Tan would be on a foreign business trip for 20 days from 15 January to 4 February. He will be on tour to the Middle East countries of Jordan, Iran and Saudi Arabia.
While the exact tour programme of our M.D. is being chalked out, I may inform you tentatively that Mr.Tan would fly from Kuala Lumpur to Iran in the night of 15 Jan. At Tehran he would stay for four days and then leave for Saudi Arabia. There his stay is for a week. On 28th of January he has to attend a conference in Jordan in the afternoon. The next day he is scheduled to reach Delhi where he will stay for 2 days. Then he will fly back to Kuala Lumpur.
After reaching Delhi he will take care of his schedule personally. Your responsibility, therefore, is over with Mr.Tan’s arrival in India.
Meanwhile it would be much appreciated if you could chalk out a flight schedule and forward the same to us for our perusal so that we may immediately order for your personalized services in respect of air-ticketing etc.
We look forward to your immediate response and details.
Sincerely.
Your Name
Miscellaneous letters for business travel
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