More than 500 Business Letter Samples

The business letter samples given  in this website are meant to provide an idea of how to write effectively for various situations. The business letter samples can be copied or adapted to meet your precise needs. They will help you to say what you want to say and achieve the desired results. You will be able to save time and do your job better, more effectively, and easily without spending ages thinking about what to say.

Effective business correspondence is the key to running a profitable, respected business. A business letter is a daily ritual for several companies and their workers. A business letter could make or break a business deal, and of course, a well-written correspondence is much better able to seal the deal.

Sample Employment Letters

These employment letters include letters to land a job, letters to reject a job, cover letter, resignation letter, sample resumes. You will also find the type of letters you need if you are the one doing the hiring and firing. These letters are models you can adapt to your personal needs whether you are entry level, middle management, or experienced executive. Keep in mind that all business letters in this chapter should be written on letterhead or with proper business formatting and headings. All the letters below begin with the salutation.

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Sample Business Correspondence Letters

In the everyday process of running a business, business correspondence are required to deal with matters of ordering and sending goods, giving quotations and estimates, informing customers of changes in price, making enquiries, etc. There are seemingly hundreds of things that can crop up and letters need to be written to deal with them.

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Free Sample Finance Matters Letters

The following are some free letter templates written for various situations. Some of them are standard letters that are used so frequently that the contents may be stored in a computer and reproduced whenever necessary. The only things that need to be typed in are the name of the person, address, date and some relevant information.

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Sample Complaint Letters

The following model letters are examples of effective ways of making a variety of complaints. You can readily adapt them to complaints you might have, where on these subjects or others. Note that the letters each focus on a specific complaint, are restrained and businesslike in tone, and make clear what the writer expects the recipient to do to alleviate the situation.

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Sample Social Letters

A social letter lets the recipient know that he or she is valued and appreciated. Such letters do wonders toward improving and maintaining good relationships between employers and employees as well as between business contacts.

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Sample Sales Letters

Writing a great sales letter writing can enable you to improve your relationship with prospective customers and clients relates to personal letters and notes you may send in a casual way. Below are sample letters for sales letters you can use.

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Business Letter Format

Business letter format has changed over the years. There are different types of forms, such as block format, modified format, simplified format, and others. The letter format also explains the body of the letter, single space, closing paragraph, and how to include your contact information.

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More Than 500 Free Sample Letters….


What Are the 5 Parts of a Business Letter?

There are many parts to the business letter — some needed, some optional. This chapter will review those parts and their order.

Whether you are ordering stock, applying for a job, requesting funds, showing recognition, or making a complaint. As long as you deal with an association, you need to write a business letter. You should obey formal methods and incorporate the essential parts in each letter you write. Begin with a sheet of letterhead paper containing your company’s address. Alternatively, you could create your header which includes your full name, address, postal code, telephone number, and email address.


If you are using a heading instead of letterhead, then, write the date on the first line and the address on the subsequent lines as follows:

October 01, 202X
Any Number Any Road
Any City, Any Postcode

Above is the format of the date of a letter. Remember to write out the month and to include both the date and year for enough reference.

Inside Address

The inside address should include the name of the person you are writing, the recipient’s title (if available), the company name, and the company address.


All formats of business letters use the salutation except the Simplified Letter and the Memo. The American business letters use the below salutations :

• Dear Sir:
• Dear Madam: (may be followed by the title, such as Dear
Madam Chairperson:)
• Gentlemen:
• Ladies:
• Dear Mr. James:
• Dear Ms. Britney:
• Ladies and Gentlemen:
• Dear Personnel Director: (a gender-free title)
• To Whom It May Concern: or TO WHOM IT MAY CONCERN: (use this form as the last option)

Attention: You must decide the suitable option, given your recipient and the situation. If you are unsure about your reader’s gender, do not assume gender in the salutation. Write your recipient’s name if you know it. The surveys identified that people tend to read a letter with their names in the salutation.

One of the difficulties you may encounter is addressing a person with a name that is not gendered specific; for instance, the name Lorie. The simplest solution in the salutation is to say, “Dear Lorie Lucas.” If you are greeting a group of people in common, such as the logistic department, do not think they are all male. The old
“Gentlemen:” is not acceptable. “Logistic Agents:” is favored.


The body is where you create requests, give information or
ideas, or reply to someone or a subject. The body is the primary part of the business letter.


The closing changes in formality and appears in all forms of business letters except the Simplified Letter and the Memo. The following complimentary closes are in order of decreasing formality:

• Very truly yours,
• Respectfully,
• Sincerely yours,
• Cordially,
• Sincerely,

The most relevant, in general business letter samples, is the last.

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