Financial Matters

Every business is set up with the fundamental aim of making profit. In order to do this, proper handling of financial matters is of utmost important, for mishandling will certainly result in the collapse of the business.

Making payments, collecting debts, sending invoices, etc. are all part of the process of managing the finances of business. Then there are banking needs like paying in and withdrawing money, getting an overdraft etc. To get these things done quickly and efficiently we routinely use ready-made forms, cheques, receipts, pay-in-slips, etc. However not all things can be done with ready-made forms, etc. We still need to write letters.

The following are some sample letters written for various situations. Some of them are standard letters that are used so frequently that the contents may be stored in a computer and reproduced whenever necessary. The only things that need to be typed in are the name of the person, address, date and some relevant information.

The others letters are for not-so-frequent situations that you might encounter.

  1. Sending a statement of account and asking for payment
  2. Disputing Statement of Account
  3. Sending payment
  4. Notifying recipient of overdue bills
  5. Reminding recipient of overdue bills
  6. Sending second and final reminder for overdue bills
  7. Correcting error in statement
  8. Sending receipt
  9. Asking lawyer to collect overdue amount
  10. Asking lawyer to proceed with legal action
  11. Asking for more time to settle an account
  12. Complaining of bad cheques and asking for bank draft as replacement
  13. Enquiry about discount rate
  14. Reply to enquiry about discount rate – example 1
  15. Reply to enquiry about discount rate – example 2
  16. Asking for more discount
  17. Giving more discount
  18. Refusing to give more discount
  19. Credit enquiry
  20. A favorable credit reference
  21. An unfavorable credit reference
  22. Giving credit
  23. Refusing to give credit – example 1
  24. Refusing to give credit – example 2
  25. Notifying customer about exceeding of credit limit
  26. Withholding order until debt is reduced
  27. Sending payment to reduce debt
  28. Withdrawing credit
  29. Sending post-dated checks as payment and pleading for continuation of credit
  30. Allowing continuation of credit
  31. Request for higher credit limit
  32. Opening a current account
  33. Request for a new check book
  34. Stopping payment of a check
  35. Stopping payment of lost check
  36. Informing bank of lost blank checks
  37. Informing bank of stolen blank checks
  38. Informing bank of change of signatures
  39. Instructing bank to pay standing order
  40. Error in bank statement
  41. Omission in bank statement
  42. Sending corrected statement
  43. Request for an overdraft
  44. Offering overdraft facility
  45. Refusing to provide overdraft facility
  46. Asking bank for advice on investment
  47. Giving suggestion for investment
  48. Instructing bank to make investment
  49. Loan enquiry
  50. Reply to loan enquiry
  51. Applying for a loan
  52. Approving a loan
  53. Refusing a loan
  54. Reminder for late payment of loan
  55. Leasing equipment
  56. Advice of an overdrawn amount
  57. Reply to advice of an overdrawn account
  58. Disallowing rebate


More Business Letters