There are times when you write on behalf of yourself rather than for the entire company. This chapter includes samples to help you write personal and confidential business letters.
Mail or Confidential Notation
Business-oriented letters may also include a notation indicating any special handling your letter should receive:
CERTIFIED MAIL or CONFIDENTIAL
“Confidential” indicates that no one but the addressee should read this letter.The envelope, too, should indicate that a letter is confidential. For emphasis, write these notations either in all capital letters or underlined with initial capitals: Certified Mail.
Social letters typically do not include these notations. Also, remember that e-mail is not the right forum for confidential disclosures.
Confidential
Use this word when the person to whom the letter is addressed is the only one who should read the letter. Physically separate the word from the rest of the letter by two lines. To assure confidentiality, include the word “Confidential” on the envelope.
Letterhead
Most business letters originating from a firm are written on the firm’s letterhead. If you are writing a personal business letter or your firm does not use letterhead, then you need to include your firm’s address in the heading.
It is likely that your organization may prefer one form over another. In the following explanations, the assumption is that you will be using letterhead stationery. If you are writing a personal business letter without letterhead, place your address one line above or below the date as in the following examples:
August 3, 20XX
Any number, Any road
Any city
Or
Any number, Any road
Any city
August 3, 20XX
Business letter samples
Formal letter formats
Example of Personal Letters :
Letter request for bid for catering in home
Follow-up letter on bid for catering in home
Letter requesting for credit for problem with catering in home
Congratulations letter for marriage
Congratulation letter to employee for new born baby
Letter of congratulations for work anniversary
Dispute letter credit card charge
Request letter for adding name on credit card
Letter to inform change of address on credit card account
Written confirmation of telephone report of loss of credit card
Letter of request to cancel credit card
Acceptance letter of bid for catering in home with details
Letter reply to wedding congratulation messages
Breakup letter
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Letter of appreciation for services rendered
Marriage proposal letter