How to arrange travel agency in chartering a tourist bus as well as payment related matters? This is the sample letter informing travel agency for chartering a tourist bus :

Your Name
Company Name
Street Address
City, ST ZIP Code
Date

Recipient Name
Title
Organization Name
Street Address
City, ST ZIP Code

Dear Recipient Name:

This has reference to the visit of our representative Mr. Martin last week to
your office to discuss about chartering of a luxury bus on the permanent basis
initially for six months for our business guests and visitors from foreign
countries.

Since our business guests and visitors come in batches round the year, it has
been decided that we have an A.C. luxury tourist bus with music and video
facilities on permanent basis for sight seeing tours on competitive rates.

Besides the fixed monthly payment to you as renting fee, the actual expenses
regarding diesel/petrol consumption, daily charges of drivers, conductors etc.
will be paid separately by us. This payment is in addition to the above fixed
monthly charges when tours actually take place.

It may be informed to you that the matter has not been finalised yet though we
are very much eager to finalise it because one batch of our foreign visitors
would soon be here.

Our representative would call on you again in a day or two. We hope you will
sign a contract with him in this respect.

Sincerely,

Your Name

Travel letter samples
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