Dear Ms. Sharon,
Regarding your request to transfer to our head office in Hong Kong, I am pleased to say that it has been approved. You are required to report to the General Manager, Mr. Albert, at the head office on 01 Jan 2xxx.
The company is also granting you a two-week paid leave (beginning of 15 Dec) to attend to matters of moving your family to Hong Kong.
The staff and I also feel sad that you have to go, for we are certainly going to lose a valuable colleague and friend. However, as you say, your family comes first. We wish you all the best in the coming future.