Letter To A Travel Agent For Arranging A Business Trip

Dear Sir,

Our Managing Director Mr. Tan would be on a foreign business trip for 20 days
from 15 January to 4 February. He will be on tour to the Middle East countries
of Jordan, Iran and Saudi Arabia.

While the exact tour programme of our M.D. is being chalked out, I may inform
you tentatively that Mr.Tan would fly from Kuala Lumpur to Iran in the night
of 15 Jan. At Tehran he would stay for four days and then leave for Saudi
Arabia. There his stay is for a week. On 28th of January he has to attend a
conference in Jordan in the afternoon. The next day he is scheduled to reach
Delhi where he will stay for 2 days. Then he will fly back to Kuala Lumpur.

After reaching Delhi he will take care of his schedule personally. Your
responsibility, therefore, is over with Mr.Tan’s arrival in India.

Meanwhile it would be much appreciated if you could chalk out a flight
schedule and forward the same to us for our perusal so that we may immediately
order for your personalised services in respect of air-ticketing etc.

We look forward to your immediate response and details.

Yours sincerely,

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